R 031311Z NOV 10
ALCOAST 537/10
COMDTNOTE 4500
SUBJ: CG-WIDE PHYSICAL INVENTORY OF CAPITALIZED PERSONAL PROPERTY FOR
FISCAL YEAR ENDING 2010: PRELIMINARY RESULTS
A. COMDT COGARD WASHINGTON DC 162123Z AUG 10 ALCOAST 421/10
B. COMDT COGARD WASHINGTON DC 292111Z JUL 10/ALCGFINANCE 028/10
1. IAW REF A AND B, THE SEPTEMBER 2010 CAPITALIZED PERSONAL PROPERTY
PHYSICAL INVENTORY WAS RECENTLY COMPLETED. THANKS TO YOUR EFFORTS, WE
HAVE REDUCED OUR PROPERTY INVENTORY CYCLE TIME FROM FIVE FULL MONTHS
IN SEPTEMBER 2009 TO A MERE 25 DAYS IN SEPTEMBER OF 2010. ONE HUNDRED
PERCENT OF THE 1104 CG UNITS SUBMITTED THEIR REQUIRED INVENTORY
PACKAGES, AND ALL ACTIVE UNITS PACKAGES REACHED FINAL ACCEPTANCE ON
04 OCTOBER. THIS YEAR, MORE THAN 500 UNITS WERE ABLE TO COMPLETE THE
ENTIRE EVOLUTION ON THEIR INITIAL SUBMISSION.
2. THIS PAST YEAR WE HAVE INTRODUCED MANY NEW CONCEPTS INTO CG
PROPERTY MANAGEMENT THAT WERE ALMOST UNHEARD OF FOR THE MAJORITY OF
THE CG: THE PHYSICAL INVENTORY REPORT (PIR), SUBSIDIARY SYSTEMS
RECONCILIATIONS (ALMIS, AOPS, ETC.), COMPLETENESS AND EXISTENCE
FINANCIAL STATEMENT ASSERTIONS, "FLOOR-TO-RECORD" AND "YOU DONT KNOW
WHAT YOU NEED, IF YOU DONT KNOW WHAT YOU HAVE." IN FY12 WE WILL
EXPAND OUR EFFORTS TO INCLUDE REAL PROPERTY (BUILDINGS, STRUCTURES,
ETC.).
3. I PERSONALLY THANK YOU FOR YOUR EFFORTS. EACH OF YOU IS SHOWING AT
AN INDIVIDUAL LEVEL HOW TO BE BETTER STEWARDS OF THE TAXPAYERS DOLLAR
AND THE PUBLIC TRUST. WE ARE SYSTEMATICALLY CHANGING THE WAY WE DO
BUSINESSS AND "BREAKING AWAY" FROM WHAT WE HAVE ALWAYS DONE. IN FY11
WE WILL DO TWO INVENTORIES, ONE IN MARCH 2011 AND THE REQUIRED ANNUAL
INVENTORY IN SEPTEMBER 2011. WE MUST KEEP OUR RECORDS "SQUARED AWAY"
AND MY GOAL FOR THE MARCH INVENTORY IS FOR ALL UNITS TO COMPLETE THE
ENTIRE EVOLUTION WITH THEIR INITIAL SUBMISSION.
4. RDML K. A. TAYLOR, ASSISTANT COMMANDANT FOR RESOURCES/CHIEF
FINANCIAL OFFICER SENDS.
5. INTERNET RELEASE AUTHORIZED.
