R 041807Z NOV 10
ALCGPSC 111/10
SUBJ: PY11 ACTIVE DUTY CWO APPOINTMENT BOARD TIMELINES
A. SCHEDULE OF ADPL OFFICER PERSONNEL BOARDS AND PANELS, COMDTINST
1401.5AF
B. ACTIVE DUTY CWO APPOINTMENT GUIDE
C. SCOPE OF WARRANT SPECIALTIES
D. CG PERSMAN, COMDTINST M1000.6A, ARTICLE 1.D
E. COMDT COGARD WASHINGTON DC 151826Z OCT 07, ALCOAST 489/07
1. THIS MESSAGE ANNOUNCES THE SCHEDULE AND REQUIREMENTS FOR THE PY11
CWO APPOINTMENT BOARD. PER REF A, THE CWO APPOINTMENT BOARD WILL
CONVENE ON 12 APR 2011. PLEASE READ CAREFULLY AND PAY PARTICULAR
ATTENTION TO THE REFERENCES ABOVE, THE DEADLINES, THE REQUIREMENTS
LISTED BELOW, AND THE DIRECT ACCESS GUIDANCE PROVIDED.
2. REF B WAS CREATED BY CG PSC TO PROVIDE PROCEDURES AND GUIDANCE ON
THE CWO APPOINTMENT PROCESS. APPLICANTS, UNITS, AND SERVICING
PERSONNEL OFFICES (SPO) SHALL USE THIS GUIDE AND ITS CHECKLISTS TO
ENSURE ELIGIBILITY REQUIREMENTS ARE MET AND DIRECT ACCESS FUNCTIONS,
I.E., E-RESUME/E-INTERVIEW SUBMISSION, ETC., ARE SUBMITTED/COMPLETED
CORRECTLY. REF C IS AN UPDATED SCOPE OF WARRANT SPECIALTIES WHICH
WILL BE INCORPORATED IN THE NEXT UPDATE TO REF D. REFS B AND C ARE
AVAILABLE AT THE FOLLOWING LINKS: (USE LOWER CASE LETTERS)
HTTPS://CGPORTAL.USCG.MIL/LOTUS/MYQUICKR/PSC-OPM/LIBRARY OR
HTTP://WWW.USCG.MIL/PSC/OPM/OPM1/OPM-1BOARDS.ASP.
3. THE FOLLOWING IS THE NORMAL PATH FOR ALL ENLISTED RATINGS TO CWO
SPECIALTIES:
ENLISTED RATING CWO SPECIALTY
AMT/AET AVIATION ENGINEERING (AVI)
BM BOATSWAIN (BOSN)
DC MATERIAL MAINTENANCE (MAT)
EM/MK NAVAL ENGINEERING (ENG)
ET ELECTRONICS (ELC)
FS/SK FINANCE AND SUPPLY (F(AND)S)
GM WEAPONS (WEPS)
HS MEDICAL ADMINISTRATION (MED)
IS INTELLIGENCE SYSTEMS SPECIALIST (ISS)
IT INFORMATION SYSTEMS MGMT (ISM)
OS OPERATIONS SYSTEM SPECIALIST (OSS)
PA PUBLIC INFORMATION (INF)
YN PERSONNEL ADMINISTRATION (PERS)
SPECIAL AGENTS (NOTE 1) CRIMINAL INVESTIGATOR (INV)
AST/MST (NOTE 2) MARINE SAFETY SPECIALIST DECK (MSSD)
DC/EM/MK (NOTE 2) MARINE SAFETY SPECIALIST ENG (MSSE)
ME MARITIME LAW ENFORCEMENT AND
SECURITY SPECIALIST (MLES)
(NOTE 1) SPECIAL AGENTS APPLYING TO THE INV SPECIALTY SHALL FOLLOW
THE DEADLINES LISTED BELOW AND THE ELIGIBILITY REQUIREMENTS LISTED IN
ART 1.D.15 OF REF D.
(NOTE 2) IAW REF E, THE REQUIREMENT OF NORMAL COLOR PERCEPTION HAS
BEEN REMOVED FOR APPLICANTS TO BOTH MSS SPECIALTIES.
4. MEMBERS WILL ONLY BE ALLOWED TO COMPETE FOR ONE SPECIALTY THIS
APPOINTMENT CYCLE. COMMANDING OFFICERS SHOULD REVIEW REF D, AND MUST
ENSURE A MEMBER'S SUITABILITY FOR APPOINTMENT, PRIOR TO PROVIDING A
POSITIVE RECOMMENDATION. NORMAL COLOR PERCEPTION IS REQUIRED FOR
CANDIDATES APPLYING TO AVI, BOSN, ELC, ENG, INF, MED, WEPS, ISM, OSS,
MLES, AND INV. NORMAL HEARING IS ALSO REQUIRED FOR INV APPLICANTS.
BECAUSE THERE IS NO SERVICE NEED TO ALLOW MEMBERS WHO DO NOT MEET THE
NORMAL COLOR PERCEPTION OR HEARING REQUIREMENT TO APPLY, WAIVERS OF
THESE REQUIREMENTS WILL NOT BE GRANTED. THE ONLY EXCEPTION ARE THOSE
IT OR OS ENLISTED PERSONNEL WITHOUT NORMAL COLOR VISION WHO WERE
PREVIOUSLY GRANDFATHERED INTO THEIR RESPECTIVE RATINGS OR WERE
SELECTED FROM OTHER RATINGS BY A PANEL TO LATERAL TO IT OR OS, AND MK
ENLISTED PERSONNEL WHO ENTERED THE MK RATING, WHETHER MK A-SCHOOL OR
STRIKER PROGRAM, PRIOR TO 1 OCT 2001. COMMANDING OFFICERS MAY
FAVORABLY ENDORSE E-RESUMES OF IT, OS, OR MK ENLISTED MEMBERS WHO
WERE PREVIOUSLY GRANDFATHERED UPON VERIFICATION OF ONE OF THE ABOVE
REASONS AND REMAINING ELIGIBILITY REQUIREMENTS OF REF D. GRADUATES
OF IT OR OS "A" SCHOOLS AND ENLISTED MBRS WHO ENTERED THE MK RATING 1
OCT 2001 AND THEREAFTER, MUST HAVE NORMAL COLOR VISION TO PARTICIPATE
IN THE CWO PROCESS. THIS REQUIREMENT WILL NOT BE WAIVED.
5. MEMBER: AFTER MEETING ALL OF THE ELIGIBILITY REQUIREMENTS
CONTAINED IN REF D, APPLICANTS MUST SUBMIT AN E-RESUME VIA THEIR
COMMANDING OFFICER TO OBTAIN A POSITIVE RECOMMENDATION FOR
APPOINTMENT TO CWO. THE COMMANDING OFFICER'S RECOMMENDATION IS THE
MOST IMPORTANT STEP IN THE CWO APPOINTMENT PROCESS AS THE
RECOMMENDATION ASSISTS THE SERVICE IN AFFIRMING THE CANDIDATE'S
MENTAL, MORAL, PHYSICAL, AND PROFESSIONAL QUALIFICATIONS FOR
APPOINTMENT TO CHIEF WARRANT OFFICER.
A. PRIOR SERVICE MEMBERS AND ELIGIBLE RESERVE MEMBERS MUST PAY
CLOSE ATTENTION TO THE TIME IN GRADE (TIG) LISTED ON THE PDE AND
PROFILE LETTER. DIRECT ACCESS CANNOT DISTINGUISH BETWEEN ACTIVE DUTY
TIME AND RESERVE TIME, LEADING IT TO OVERSTATE ALL TIG FOR MEMBERS
WITH RESERVE TIME. ONLY ACTIVE DUTY TIME MAY BE COUNTED TOWARDS TIG,
WHICH MAY REQUIRE MANUAL CALCULATION AND ADJUSTMENT FOR SOME MEMBERS.
IF YOU THINK YOUR TIG NEEDS TO BE ADJUSTED, NOTIFY YOUR SPO TO
COMPLETE A STATEMENT OF CREDITABLE SERVICE (SOCS).
B. TITLE 10 AND SELRES MEMBERS ARE NOT ELIGIBLE TO APPLY.
C. THE SEA TIME LISTED ON THE CWO APPOINTMENT PDE ONLY LISTS
TOTAL SEA TIME AS AN E-6 OR ABOVE. THIS TIME DOES NOT INCLUDE
CREDITABLE SEA TIME WHILE TAD AND SEA TIME AT TACLET, LEDETS, ETC.
THIS TIME WILL HAVE TO BE MANUALLY CALCULATED TO ENSURE ELIGIBILITY
FOR BOSN AND ENG APPLICANTS. IF YOU THINK YOUR SEA TIME NEEDS TO BE
RECALCULATED, NOTIFY YOUR SPO AND INFORM THE CG PSC (OPM-1) POC.
6. COMMAND/COMMANDING OFFICER: THE APPLICANT'S UNIT AND/OR SPO
PERSONNEL DATA RECORD SHALL BE REVIEWED PRIOR TO MAKING THE
RECOMMENDATION. APPLICANTS AND COMMANDING OFFICERS ARE DIRECTED TO
ARTICLE 1.D.3 OF REF D FOR GUIDANCE AND SPECIFIC SUITABILITY ISSUES.
ONLY THE CO'S ENDORSEMENT IS AUTHORIZED. AN OFFICER IN CHARGE SHALL
FORWARD THE E-RESUME UP THE CHAIN OF COMMAND FOR APPROPRIATE
APPROVAL. COMMANDS WILL BE NOTIFIED OF E-RESUMES RECEIVED WITHOUT
THE CO'S ENDORSEMENT.
7. A FULLY-WORDED CO ENDORSEMENT IS NOT REQUIRED OR DESIRED. CO
SHALL CONVEY A POSITIVE ENDORSEMENT BY SIMPLY ENDORSING THE MEMBER'S
E-RESUME WITH "ELIGIBLE AND RECOMMENDED." CANDIDATES NOT EARNING A
CO RECOMMENDATION SHOULD HAVE AN ENDORSEMENT READING "NOT
RECOMMENDED." THESE ONE-LINE ENDORSEMENTS HELP CG PSC-OPM-1 EASILY
VERIFY ELIGIBILITY. ONLY ENDORSEMENTS FROM THE IMMEDIATE COMMAND ARE
AUTHORIZED.
8. THE DEADLINES ARE:
1 JAN 2011: DEADLINE FOR APPLICANTS TO HAVE COMPLETED ALL
ELIGIBILITY REQUIREMENTS PER REF D, INCLUDING COMMANDING OFFICER'S
RECOMMENDATION.
3 JAN 2011: DEADLINE FOR COMMAND SUBMISSION OF ENLISTED EMPLOYEE
REVIEW (EER) IN DIRECT ACCESS. THIS IS TO ENSURE THE EER IS
AVAILABLE FOR THE COMPUTATION OF THE EVAL PRE-BOARD FACTOR. NO
INTERVENTION WILL OCCUR FOR EERS RECEIVED AFTER 3 JAN 2011 FOR THIS
BOARD. APPLICANTS AND UNITS ARE REMINDED THAT EXTRA ATTENTION TO
THIS REQUIREMENT IS NEEDED FOR EER END OF PERIOD 30 NOV 2009 FOR
ANNUAL E-8 AND SEMIANNUAL E-6 EERS. COMMANDS ARE REMINDED THAT DUE
TO THE REQUIREMENT OF A MINIMAL 184-DAY OBSERVATION PERIOD, IT IS
ACCEPTABLE FOR APPLICANTS RECENTLY PROMOTED TO E-7 TO GO BEFORE THE
BOARD WITHOUT AN E-7 EER (SEE ART 10.B.5.B OF REF D).
5 JAN 2011: DEADLINE FOR SUBMISSION OF E-RESUME AND E-INTERVIEW
IN DIRECT ACCESS. APPLICANTS SHOULD PAY EXTRA ATTENTION TO PARA 4 OF
REF B FOR INSTRUCTION ON COMPLETING THE E-RESUME. FAILURE TO APPLY
FOR CORRECT POSITIONS MAY RESULT IN LOSS OF ELIGIBILITY.
6 JAN 2011: CG PSC (OPM-1) WILL COMPILE A LIST FROM DIRECT
ACCESS OF ALL CWO APPOINTMENT BOARD APPLICANTS THAT HAVE SUBMITTED E-RESUMES
AND HAVE APPROVED E-INTERVIEWS. THIS LIST WILL NOT BE PUBLISHED.
12 JAN 2011: MEMBER CAN LOG ON TO DIRECT ACCESS AND
VIEW/VALIDATE THEIR PERSONAL DATE EXTRACT (PDE). SELECT FROM THE HOME MENU BAR
"SELF-SERVICE", "EMPLOYEE", "VIEW", AND "PDE". MEMBERS UNABLE TO VIEW
THEIR PDE MAY NOT HAVE SUBMITTED THEIR E-RESUME PROPERLY. APPLICANTS
UNABLE TO VIEW/VALIDATE THEIR PDE MUST NOTIFY THEIR COMMANDING
OFFICER, SPO, AND CG PSC (OPM-1) IMMEDIATELY SO CORRECTIVE ACTION CAN
BE EXPEDITED TO ENSURE CONSIDERATION IN THE CYCLE, OR A DUPLICATE PDE
(IF PREVIOUSLY PRODUCED, BUT NOT RECEIVED) CAN BE PROVIDED TO MBR.
26 JAN 2011: DEADLINE FOR CORRECTIVE ACTION TO PDE. THE UNIT
AND SPO DEADLINE FOR COORDINATING CORRECTIONS TO MEMBER'S PDE (TIS, TIG,
TIME AS E-6, TIME AS E-7 - E-9, SEA DUTY, ETC.) AND GETTING THE
CORRECTIONS ENTERED IN DIRECT ACCESS.
2 FEB 2011: MEMBERS CAN LOG INTO DIRECT ACCESS AND VIEW THEIR
PROFILE LETTER. SELECT FROM THE HOME MENU BAR "SELF-SERVICE",
"EMPLOYEE", "VIEW", AND "PROFILE LETTER". THE PRE-BOARD SCORE IS A
LIVE NUMBER AND WILL CONTINUALLY CHANGE AS CANDIDATE INFORMATION IS
CHANGED OR CORRECTED. THE SCORE USED FOR THE PRE-BOARD ELIGIBILITY
LIST WILL BE FINALIZED ON 9 FEB 2011.
16 FEB 2011: CG PSC WILL PUBLISH THE PRE-BOARD ELIGIBILITY LIST
BY ALCGPSC. THIS LIST CONSISTS OF THOSE APPLICANTS WHOSE PRE-BOARD
SCORES ON 10 FEB 2010 QUALIFY THEM AS PRIMARY OR ALTERNATE
CANDIDATES.
9 MAR 2011: RECOMMENDATION FILES: OER AND CANDIDATE RESUMES
DUE IN CG PSC-OPM-1 FOR ALL PRIMARY AND ALTERNATE CANDIDATES AS
PUBLISHED IN THE PREBOARD ELIGIBILITY LIST. RECOMMENDATION FILES ARE
NOT TO BE MAILED. CANDIDATES SHALL FAX RECOMMENDATION FILES TO
(202)493-1618, OR SCAN AND EMAIL TO CG PSC-OPM-1 POC (SCAN AND EMAIL
VICE FAX NORMALLY PROVIDES BETTER QUALITY IMAGE, AND IS THE PREFERRED
OPTION FOR SUBMISSION OF RECOMMENDATION FILES).
12 APR 2011: BOARD CONVENES.
9. IN ORDER TO MAINTAIN FAIRNESS TO ALL CANDIDATES IN THIS HIGHLY
COMPETITIVE PROCESS, THERE WILL BE NO EXCEPTIONS MADE TO THE
PUBLISHED DEADLINES. THE APPLICANT BEARS THE RESPONSIBILITY FOR
DETECTING ERRORS AND MUST WORK CLOSELY WITH HIS OR HER COMMAND TO
CORRECT ANY ERRORS. IN PAST YEARS, MEMBERS HAVE FAILED TO FOLLOW-UP
ON NON-RECEIPT OF PDES, RESULTING IN A LOSS OF ELIGIBILITY FOR
CONSIDERATION. MEMBERS MUST FOLLOW-UP AND TAKE RESPONSIBILITY FOR
THIS UNIQUE OPPORTUNITY TO JOIN THE COMMISSIONED OFFICER CORPS.
10. THOSE APPLICANTS TOUR COMPLETE IN AY 2011 MUST PAY PARTICULAR
ATTENTION TO THE CWO APPOINTMENT E-RESUME PROCESS. APPLICANTS THAT
HAVE ALREADY SUBMITTED AN E-RESUME FOR AY 2011 AND NOW WISH TO SUBMIT
AN E-RESUME FOR THE CWO APPOINTMENT BOARD, SHALL LOG INTO DIRECT
ACCESS AS OUTLINED IN PARA 4 OF REF B., TO REORDER THE POSITIONS IN
THE JOB BASKET SO THAT THE "WARRANT APPOINTMENT" POSITION BECOMES THE
LAST CHOICE. BECAUSE THE ASSIGNMENT OFFICERS CAN ONLY VIEW THE
LATEST E-RESUME SUBMITTED, COMMANDS WILL NEED TO "CUT-N-PASTE"
PREVIOUSLY SUBMITTED ENDORSEMENTS INTO THE NEWLY SUBMITTED E-RESUMES
PRIOR TO FINAL SUBMISSION. NOTE: ONLY ONE E-RESUME CAN BE COMPLETED
EACH DAY. DIRECT QUESTIONS TO CG PSC-OPM-1 POC.
11. I RECOMMEND THAT APPLICANTS TAKE ADVANTAGE OF THIS TIMELINE AND
START PREPARING THEIR RESUMES AND OER INPUT NOW IN ANTICIPATION OF
THE 9 MAR 2011 DEADLINE.
12. UNITS OR AFLOAT COMMANDS WITH LIMITED OR NO ACCESS TO DIRECT
ACCESS AND UNABLE TO COMPLY WITH ANY OF THE ABOVE LISTED REQUIREMENTS
OR DEADLINES SHOULD NOTIFY THE CG PSC (OPM-1) POC AS SOON AS POSSIBLE
TO WORK OUT AN ALTERNATIVE SOLUTION.
13. THE SUBJECT LINE OF ANY EMAIL OR MSG TRAFFIC RELATING TO THE 2011
CWO APPOINTMENT BOARD MUST READ "PY11 ACTIVE DUTY CWO APPOINTMENT
BOARD."
14. THE CONTENT OF YOUR PERSONNEL RECORD IS YOUR RESPONSIBILITY. I
HIGHLY ENCOURAGE CANDIDATES TO REVIEW PARA 11 OF REF B FOR CG PSC
IPDR (IMAGED PERSONNEL DATA RECORD) GUIDANCE. DIRECT ACCESS AND THE
IPDR ARE TWO DIFFERENT SYSTEMS AND OFTEN DO NOT MATCH. THE CONTENTS
OF DIRECT ACCESS DO NOT CONTAIN ACTUAL IMAGED DOCUMENTS, SUCH AS THE
AWARD CITATIONS OR COLLEGE TRANSCRIPTS. WHERE SPECIFIC CONTENTS OF
DIRECT ACCESS ARE PROVIDED TO THE BOARD, IT IS OF PARAMOUNT
IMPORTANCE AND HIGHLY ENCOURAGED THAT EACH CANDIDATE ENSURES THE
IMAGED CONTENT OF THE IPDR IS CORRECT AND UP TO DATE. THE CG
PSC-PSD-MR POC FOR RECORD COPIES AND IPDR CONTENT IS MR. HARRISON
MORTEN (202)493-1670 OR MR. JOHN EVANS (202)493-1661. PROCEDURES FOR
OBTAINING A COPY OF AN OFFICIAL RECORD CAN BE FOUND AT:
HTTP://WWW.USCG.MIL/PSD/MR/.
15. CG PSC-OPM-1 POC: CWO JAMES DIGNAN AT (202)493-1613. PREFERRED
METHOD OF COMMUNICATION IS EMAIL TO: JAMES.M.DIGNAN(AT)USCG.MIL.
16. RELEASED BY CAPT B. D. KELLEY, ACTING COMMANDER, CG PERSONNEL
SERVICE CENTER.
17. INTERNET RELEASE AUTHORIZED.
